The smart front door for every purchase request
Every employee request — typed in any channel, in any language — captured, qualified, contract-matched, and routed to the right approver in seconds. AI agents handle catalog lookup, supplier selection, and policy compliance before a PO is ever created. Off-contract spend prevented at the source. Procurement teams freed from the intake queue.
By the numbers
From days to hours on standard B2B requests.
vs ~30 min for typed requisitions in legacy ERPs.
Requests auto-routed to contracted suppliers and prices.
vs 6-12 months for legacy intake configuration projects.
The use case
Mid-market and enterprise organizations where employees order things across many channels (Slack messages, emails to procurement@, portal forms, file uploads, EDI files from production systems), where the procurement team is buried in tactical intake work that should have been handled by policy + AI, and where off-contract spend is a chronic leak because requestors don't know what's been negotiated.
Flowie unifies the full Intake-to-Procure flow on one operating brain: intake (any channel → unified queue → structured fields) → guided buying (catalog match → contract-aware supplier selection → AI suggestions) → approval (policy-aware routing → mobile decisions → escalation) → PO (generation → dispatch → ERP posting). Every step orchestrated by AI agents grounded in Astral. Every handoff automated. Every exception routed with reasoning chain.
For who
Capabilities
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Requests land wherever your employees actually work — email, portal, EDI, file drop, ERP trigger, Slack, Teams, conversational AI. Every channel feeds one unified queue. Standardised request fields, attached supporting documents, automatically structured for downstream processing.
Employee describes what they need in plain language. AI agent reads the request, matches it to your catalog, surfaces the right contracted supplier and price, and suggests alternatives within budget. Buyers see only what's pre-approved. Procurement is consulted only when AI confidence drops below threshold.
Multi-level chains driven by your policy — by amount, category, cost center, entity, vendor risk profile. Conditional logic, delegations, escalations, and absence handling built in. Approvers get one-tap mobile decisions with full context. The chain runs at the speed of the bottleneck — and AI suggests when to skip steps that don't add control value.
Approved requests become standards-compliant POs automatically — cXML, EDI, PDF, or Peppol — dispatched to suppliers in their preferred format. Posted to the right ERP in real time. Acknowledgments tracked. Your procurement team sees a clean queue of POs in motion, not a backlog of approved-but-not-issued requests.
Capabilities
Requests land wherever your employees actually work — email, portal, EDI, file drop, ERP trigger, Slack, Teams, conversational AI. Every channel feeds one unified queue. Standardised request fields, attached supporting documents, automatically structured for downstream processing.
Employee describes what they need in plain language. AI agent reads the request, matches it to your catalog, surfaces the right contracted supplier and price, and suggests alternatives within budget. Buyers see only what's pre-approved. Procurement is consulted only when AI confidence drops below threshold.
Multi-level chains driven by your policy — by amount, category, cost center, entity, vendor risk profile. Conditional logic, delegations, escalations, and absence handling built in. Approvers get one-tap mobile decisions with full context. The chain runs at the speed of the bottleneck — and AI suggests when to skip steps that don't add control value.
Approved requests become standards-compliant POs automatically — cXML, EDI, PDF, or Peppol — dispatched to suppliers in their preferred format. Posted to the right ERP in real time. Acknowledgments tracked. Your procurement team sees a clean queue of POs in motion, not a backlog of approved-but-not-issued requests.
Under the hood
Engineering layers that make agentic orchestration work — across every ERP, every partner, every mandate.
Flowie's knowledge graph maps every supplier, contract, catalog item, cost center, approver, and entity into one connected operating brain. AI agents reference Astral for every request — knowing what's contracted, what's approved, what's available, who can authorize.
Pre-trained agents reason on top of Astral — Intake, Catalog Match, Approval Router, Compliance Check, Supplier Selection. Powered by frontier foundation models, fine-tuned on procurement intake workflows. Every recommendation comes with a reasoning chain you can audit.
Native integrations with email, Slack, Microsoft Teams, ERPs, file shares, EDI, web portals, and conversational AI. Requests land in their natural channel; Flowie structures them automatically. New channels added in days, not months.
Your purchasing policy encoded as platform rules — by amount, category, entity, supplier risk profile. Policy updates ship as platform configuration, not change management projects. ISO 27001:2022 certified, EU-hosted, GDPR-compliant by default.
Implementation
Plug Flowie into your ERPs, banks, and partner systems. No data migration, no integration team, no rip-and-replace.
First workflow live in production. Your team uses it on real intake, match, payment, and reporting work — not in a sandbox.
Multi-entity rollout. Compliance gates pass. Workflows expand to your full team and full ERP/partner stack.
The difference
Customer voice
We replaced four AP tools with Flowie in a single quarter. Our AP team reclaimed 30 hours a week and we finally have spend visibility across all eight entities — on the same screen, in real time.
Marie Laurent
Chief Financial Officer, Eiffage
Cycle time on a clean PO-backed invoice went from 18 days to 4. The procurement team stopped getting calls from suppliers asking 'where's my payment' because the answer is now 'it already cleared'. That's a different kind of supplier relationship.
Procurement Director
Procurement Director, Industrial group · 8 entities
We orchestrate Intake-to-Pay across SAP S/4HANA, Sage X3, and three legacy systems. No replatform, no ERP migration, no consultants in the building for two years. Flowie sits on top, reads, writes, reconciles. That's the architecture I'd been waiting a decade for.
Chief Information Officer
Chief Information Officer, Mid-cap manufacturer · 5 entities
Asked & answered
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
A 30-min demo, on your data, with your existing channels and ERPs in the loop.