01Capability
Multi-Input Receipt Capture
Reads receipts from mobile photo, email forward, PDF attachment, or card-transaction attach. No specific template, no proprietary capture app required. Submission takes under 10 seconds.
New
Expense Agent
Reads Receipts. Applies Policy. Routes. Posts to ERP
Reads receipts from mobile photos, email, PDF, or attached card transactions. Applies your policy — per-diem caps, alcohol rules, mileage rates by country. Routes for approval. Posts clean expense data to your ERP-of-record — SAP Concur, Oracle, Microsoft, NetSuite, Sage, Cegid. Works with whatever cards you already issue.
By the numbers
Expense Agent by the numbers.
<30s
Per-receipt processing
95%
Policy auto-validation
Any
Card or reimbursement type
<5 min
To activate
The use case
Submit in 10 seconds. Validate at submission. Post to the ERP before approval.
Finance teams running T&E across four disconnected tools. One platform for corporate-card transactions, another for virtual cards, a third for traveler reimbursement, a fourth for mileage. None of them push clean coded data to the ERP-of-record. Month-end is a reformatting job in Excel.
Expense Agent reads every receipt format your travelers throw at it — mobile photos, email forwards, PDFs, transactions attached straight to corporate cards — applies your policy at submission, codes the expense to GL plus cost center plus project, and posts to your ERP. Works with whatever cards you already issue. Pairs with VAT Recovery Agent on foreign-VAT flags.
For who
Group Controller
“T&E lives in 4 tools. None of them push clean data to the ERP. Month-end is a reformat job.”
AP Manager
“Reimbursement queue 200-deep. Policy violations caught at audit, not at submission.”
Finance Operations
“Card transactions reconciled manually against receipts. Hours per week.”
Traveling Employee
“Three apps to submit one expense. I forget receipts. Finance chases me.”
Capabilities
What Expense Agent actually does.
02Capability
Policy Enforcement at Submission
Applies per-diem caps, alcohol rules, mileage rates by country, and entertainment thresholds at submission — not at audit. Violations flagged with reasoning chain attached. Approver sees clean data only.
03Capability
Card-Transaction Auto-Match
Auto-pairs incoming card transactions with their receipts using merchant name, amount, date, and currency. Astral's typed entity resolution handles merchant-name variants ("UBER *TRIP" ↔ "Uber B.V."). No manual reconciliation.
04Capability
GL Coding + Cost Center + Project Allocation
Classifies every expense to the right GL account, cost center, and project from context plus historical patterns. Travel splits across attendees, projects across timesheets, meals against attendee count.
Continue exploring
More on Templates.
Accruals Agent→
Auto-calculates month-end accruals from receipt history, payroll cadence, utility patterns, and recurring-service signals.
Approval Agent→
Learns your approval patterns and routes invoices to the right approver automatically, escalating exceptions in real time.
Audit Prep Agent→
Assembles the audit document request list (PBC), pulls evidence from every system, drafts walkthroughs, reconciles GL accounts to source, hands off to auditors with full traceability.
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
See Expense Agent on your stack.
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ISO 27001
GDPR
CyberVadis
PA Certified
Peppol