Tracks Dates. Gathers Usage. Drafts Plans. Negotiates
Tracks every contract end-date across SaaS + supplier portfolio. 90 days out kicks off the renewal workflow — pulls usage data, surfaces price benchmarks, drafts the renewal plan, flags strategic vs tactical. Typical savings — 15-25% on renewed SaaS spend by killing seat waste + overlap. Renewals stop slipping into auto-renew.
By the numbers
The use case
Finance teams with a SaaS portfolio that grew 40% last year and a contract calendar nobody owns. Renewals expire in surprise emails from procurement teams that quit. Three renewals slipped into auto-renew last year — €200K nobody approved. Seat utilization runs at 30% across the stack. The annual SaaS audit catches it 9 months too late.
Renewal Agent tracks every contract end-date, fires 90/60/30-day flags to the named owner, pulls usage data from each SaaS, benchmarks the quote against the Flowie network, drafts the renegotiate-or-consolidate-or-terminate plan, and routes approvals. Pairs natively with Contract Agent — once the renewal is signed, the new terms ingest back into the contract registry. Pairs with Spend Analytics Agent — renewal savings flow into the savings dashboard.
For who
Capabilities
Watches every contract end-date across SaaS + supplier portfolio. 90, 60, 30-day flags routed to the named owner. Auto-renew clauses surfaced 120 days out. No renewal surprises in your inbox.
Pulls active-seat data, feature utilization, last-login traces from each SaaS via native API connectors. Sees who actually uses the licenses you pay for. Drives the kill-seat conversation with evidence, not guesswork.
Benchmarks the renewal quote against anonymized Flowie network data for the same vendor + tier + seat-band. Surfaces what comparable buyers pay. Negotiation leverage backed by real comps, not LinkedIn DMs.
Drafts the renewal plan in 3 clicks — renegotiate (price + terms), consolidate (merge overlapping tools), or terminate (kill unused). Includes business case, savings projection, and risk assessment.
Continue exploring
Auto-calculates month-end accruals from receipt history, payroll cadence, utility patterns, and recurring-service signals.
Learns your approval patterns and routes invoices to the right approver automatically, escalating exceptions in real time.
Assembles the audit document request list (PBC), pulls evidence from every system, drafts walkthroughs, reconciles GL accounts to source, hands off to auditors with full traceability.
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
Start free. See your first workflow run before the next quarter close.