Receipt to GL. Auto-Coded
Receipt captured → AI categorizes + policy-checks → approval routing → reimburse via payroll or AP → GL-coded automatically. The expense workflow that should be 5 minutes, not 5 days.
By the numbers
The use case
Employee travels to a conference. Hotel, taxis, dinners, conference fee. Back at the office: download the corporate card statement, match receipts to lines, categorize each by hand, build an expense report in one tool, submit to a manager who's on PTO, wait, get pinged by accounting that two lines are out of policy, fix, resubmit, wait again. Reimbursed five days later — except for the line accounting recoded wrong, which surfaces in the audit eight months on.
Pre-built workflow template: receipt captured (photo, email, PDF) → Astral extracts and categorizes contextually → policy checked at capture, employee fixes any flags in-line → approval routes by rule engine → reimbursement dispatched via payroll OR AP based on employee type → GL coding auto-applied with the right account, cost center, project, VAT flag → export-ready in the format your ERP wants. Receipt to GL, five minutes.
For who
Capabilities
Snap a photo, forward an email, or drop a PDF. Astral extracts amount, currency, merchant, date, VAT, and category — knowing that 'Hilton SF' is a hotel, hotels are travel, and travel codes to 6005. Not text matching. Context-aware coding.
Per-country per-role per-category rules enforced the moment the receipt lands. Out-of-policy items flagged with the exact rule violated, not silently approved then rejected three days later by accounting. The employee fixes it once.
Manager auto-routing, threshold escalations, per-country approval matrices, delegate handling for absences. No 'I'm waiting on my boss' bottleneck — the rule engine picks the right approver in seconds and escalates on SLA breach.
Employee reimbursements via payroll integration (Workday, ADP, Silae, Sage Paie) OR via AP for contractors and corporate cards. One workflow, two paths — accounting picks the right channel automatically based on entity, country, and employment type.
Continue exploring
Invoice arrives → AI matches against PO + receipt → policy validation → auto-post if clean, exception queue if not.
Bank statements → AI matches to GL transactions → exception queue for unmatched → escalation rules → close.
Aging trigger → customer segmentation → multi-channel cadence (email/SMS/call) → escalation paths → dispute → legal handoff.
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
Start free. See your first workflow run before the next quarter close.