Keep the master data fresh
Yearly health check against stale supplier records. 14 typed fields, most pre-filled from Astral, refresh banking, insurance, and certifications in under 2 minutes — auto-archive what hasn't changed.
By the numbers
The use case
You onboarded a supplier 14 months ago. Since then, their IBAN changed once (they migrated banks), their insurance expired and renewed, they obtained ISO 14001, and they had a payment dispute that almost ended the relationship. Your vendor master still shows the day-1 record. Industry research suggests 27% of master data is wrong within 12 months of onboarding — and the cost shows up as failed payments, expired insurance discovered during a claim, and audit findings on stale compliance documents. The fix is structural: an annual requalification cycle that's lightweight enough that suppliers actually complete it.
The Annual Supplier Requalification form is that cycle. 14 typed fields, most pre-filled from Astral. Under 2 minutes for suppliers whose data hasn't changed. IBAN name-match re-runs even when the IBAN looks identical. Insurance + ISO certs refreshed. Two-way collaboration feedback. Auto-archive when nothing has changed. From 27% wrong to 27% audit-confirmed every year.
For who
Capabilities
The form opens with everything Flowie already knows about the supplier pre-populated: legal name, VAT, country, registered IBAN, last insurance expiry, order volume over the year. The supplier confirms or corrects — they don't re-type. Average completion under 2 minutes when nothing has changed.
If the supplier confirms every pre-filled value with no edits and no new documents, submission auto-archives with timestamp + signature. No human review, no email loop, no SAP re-keying. The Partnership record gets a 'requalified' status with a 12-month expiry.
Bank fraud doesn't show up on day one — it shows up on year three when a compromised vendor account redirects payments. We re-run the IBAN-to-legal-name match every requalification cycle, even when the IBAN is identical to last year's. New IBAN triggers an extended verification call.
The supplier rates the collaboration. Aggregated responses feed your procurement leadership dashboard — surfacing which buying entities are easy to work with, which are friction-heavy, and where supplier churn risk is concentrated. Closes the loop both ways.
ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →
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