From receipt to reimbursement in days
Structured intake meets OCR extraction and policy checks before the receipt hits the AP queue. A 90-second mobile-friendly form that replaces the spreadsheet ritual — and turns every expense into typed, audit-ready data.
By the numbers
The use case
Your team files 800 expense reports a month across 5 entities. The current process: download a spreadsheet template, fumble with currency conversion, paperclip receipts to an email, send to manager, who forwards to AP, who re-keys into the ERP, who finds a missing VAT amount, who emails the employee, who can't find the receipt anymore. Median reimbursement: 21 days. Median controller comment: "the data is wrong half the time."
The Expense Submission form turns the front door into structured data. 13 typed fields across 5 sections — mobile-first, OCR-pre-filled, policy-checked inline. Submission triggers the full Expense Reimbursement workflow (manager approval, AP routing, ERP posting, payment) — no human handoff. From snap-to-reimbursement in 3 days, not 21. And the data lands in the books typed, validated, and audit-ready.
For who
Capabilities
Snap the receipt — Flowie's OCR agent reads vendor, date, line items, VAT amount, and currency automatically. The employee only confirms or corrects. 90% of fields are pre-filled before a single key is pressed. Goodbye, spreadsheet ritual.
Per-diem ceilings, alcohol caps, client-entertainment limits, mileage rates — all checked inline against your T&E policy as the form is filled. Out-of-policy expenses get flagged with a one-tap exception path, not blocked. Manager sees the exception with full context.
90 seconds on a phone. The form is responsive, the file upload supports camera capture, the date picker is native. Built for the field — drivers, sales reps, technicians who file expenses between meetings, not at a desk.
Submission triggers the Expense Reimbursement workflow: manager approval based on amount thresholds and cost-center hierarchy, AP queue routing, ERP posting, payment scheduling. No human handoff between form and reimbursement.
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