Supplier Registration Form

The intake that becomes a workflow

Capture legal identity, banking details, compliance documents, and contact data up front. Submission triggers the Supplier Onboarding workflow — KYB, sanctions screening, ERP sync — automatically.

Use this templateSee the onboarding workflow

By the numbers

Supplier Registration Form by the numbers.

18
Structured fields
4
Sections
<3 min
To submit
7 agents
Triggered on submit

The use case

Stop chasing PDFs across email. Start onboarding suppliers in days.

Your team manages 800 active suppliers across five entities and three ERPs. Onboarding a new one means: send a Word doc, chase 4 follow-up emails for missing fields, manually validate the VAT number on the EU VIES site, manually check the bank against the supplier's registered name, re-key everything into SAP/NetSuite/Sage, and hope the audit trail survives the inbox archive. 14 days median. 22% drop-off before first invoice.

The Supplier Registration form makes the front door structured. 18 typed fields across 4 sections — required where it matters, optional where it doesn't. VIES + LEI verification inline. Documents auto-OCR'd into structured data. Submission triggers the full 7-agent Supplier Onboarding workflow (KYB, sanctions, banking, ERP sync) — no human handoff. From form-submitted to PO-ready in 48 hours, not 14 days.

For who

Chief Procurement Officer
“I have 800 suppliers, 5 ERPs, and one master data list that's wrong half the time.”
Master Data / Vendor Master Lead
“Every onboarding is 7 emails and one re-keyed record per ERP. We need the front door to be structured.”
Compliance / KYB
“I need VIES + LEI + sanctions checks BEFORE the supplier is in SAP, not after the first invoice.”
AP Operations
“Half the invoice rejections are bad supplier data we never caught at onboarding.”

Capabilities

What Supplier Registration Form actually does.

01Capability

Multi-jurisdiction defaults out of the box

Country-aware validation for VAT format (FR, DE, BE, NL, IT, ES, UK, +30 more), IBAN structure (SEPA + non-SEPA), and registration certificate types (KBIS, Handelsregister, BCE, CCIAA). The form adapts to the supplier's country, not the other way around.

02Capability

Documents become structured data

Uploaded KBIS, insurance certs, and ISO docs are parsed by Flowie's OCR agent on submission. Legal entity name, registration date, insurance expiration, and certification scope are extracted automatically and written to the Partnership record.

03Capability

Auto-triggers the onboarding workflow

The moment submission lands, the Supplier Onboarding orchestration starts: KYB check, sanctions screening, banking validation, ERP sync, welcome email — 7 agents working in parallel. No human handoff between form and workflow.

04Capability

VIES + LEI verification inline

VAT number gets cross-checked against the EU VIES registry before submission completes. Legal Entity Identifier (LEI) auto-looked-up from GLEIF. Supplier learns about invalid data on the form, not in a follow-up email 3 days later.

Continue exploring

More on Templates.

Annual Supplier Requalification→

Yearly health check against stale supplier records.

Client Onboarding→

Structured client intake.

Contract Request→

Structured contract intake → legal triage → ContractLifecycle workflow.

ISO 27001:2022 · GDPR · EU-hosted · Full audit trails · Trust Center →

See Supplier Registration Form on your stack.

Start free. See your first workflow run before the next quarter close.

Use this templateSee the onboarding workflow
ISO 27001
GDPR
CyberVadis
PA Certified
Peppol